Books kept current, not reconstructed in April
Most small business tax problems are bookkeeping problems that waited twelve months. Ongoing bookkeeping turns filing season into a review instead of an excavation, and it means someone notices a bad month in February rather than the following winter.
What monthly bookkeeping covers
A recurring engagement, priced per month, sized to how much activity your business actually has.
Transaction categorisation
Every bank and card transaction coded to the right account, every month, so the numbers mean something when you look at them.
Bank and card reconciliation
Accounts reconciled to the statement so the books match reality rather than approximating it.
Monthly financial statements
A profit and loss statement and balance sheet you actually receive, with a short note on what changed and what to watch.
Accounts payable and receivable
Tracking of what you owe and what you are owed, so cash flow surprises arrive early enough to do something about.
Sales tax tracking
Taxable sales tracked as they happen, so the New York State filing is a lookup rather than a reconstruction.
Year-end handoff
Books closed and tied out ready for the return. Since the same practice files it, nothing gets lost in translation.
Behind on the books
A shoebox of receipts, a spreadsheet that stopped in March, or accounting software nobody has opened since setup. Catch-up bookkeeping rebuilds the record from bank statements and source documents, brings it current, and then keeps it that way.
This is quoted separately from monthly service because the volume varies enormously. You get the number before the work starts.
Payroll for small teams
Payroll is where small businesses get penalised most often, because the deposits and filings have deadlines that do not move and do not forgive.
- Payroll runs on your schedule, with withholding calculated and deposited on time
- Quarterly federal Form 941 and New York State withholding returns
- Year-end W-2s for employees and 1099-NECs for contractors
- New employee setup and New York State new hire reporting
- A straight answer on whether someone is genuinely a contractor or an employee, before the state asks
Is this the right fit?
A good fit if
- You run a business in Queens or elsewhere in New York City
- You want the same practice to keep the books and file the return
- You would rather ask a question in June than discover something in April
- Your books are behind and you want a clear path to current
Probably not a fit if
- You need an in-house controller or full-time finance staff
- You want audited financial statements for a lender or investor
- You are looking for the cheapest possible data entry rather than a CPA
Want the books off your desk?
A short call is enough to work out what your business needs and what it would cost.